LAWN MAINTENANCE
BID INFORMATION
NOTICE TO
INTERESTED BIDDERS
Attached are the
descriptions of those locations that require grass-cutting and miscellaneous
maintenance. Each description includes an anticipated work schedule that only
serves as a guide in helping you prepare the bid. The actual work schedule will
most likely vary due to the uncertainty of the weather conditions. The Town does
not require grass clippings to be bagged unless specified, but the successful
bidder shall take care to remove large clumps of grass and sweep walkways in
order to maintain a neat appearance. The use of mulching mowers is acceptable.
Over the life of the contract,
various areas may be landscaped or lawns may be reseeded separately from this
contract. If that occurs, the contract payments will be renegotiated for the
particular parcel due to the lawn or landscaped areas being enlarged or reduced
or due to the mowing schedule being suspended while new grass is established.
Therefore, it is required that bids be submitted by parcel in order to
establish a basis for these negotiations.
Please use the attached bid form when submitting
your bid. The bid should be prepared on a yearly job basis by parcel, not an
hourly basis. The successful bidder shall be awarded a 36-month contract
beginning July 1, 2025, and ending June 30, 2028, with two one-year options.
The option years will be negotiated by March 31, 2028, and March 31, 2029.
Bidders must submit a list of
references.
The Contractor shall maintain and keep in force during
the term of this Contract and throughout any extension thereof the following
types of insurance in at least the limits specified below. All insurance policies must be from insurers
authorized to conduct business within the State of Maryland.
The insurance companies must also have a Best's Rating of at least
"A-" and a financial size of "Class VII" or better in the
latest edition of Best's Insurance Reports.
All insurance policies shall be endorsed to provide at least forty-five
(45) days prior written notice of cancellation and non-renewal to The Commissioners
of Leonardtown. All required
certificates of insurance shall eliminate the wording "endeavor to"
and "but failure to mail such notice shall impose no obligation of
liability of any kind upon the company, its agents, or representatives"
from the cancellation provision.
Certificates of insurance shall be delivered to the Town within ten (10)
business days after the written notice of award and shall be approved by the
Town’s Attorney prior to the execution of the contract.
·
Workers Compensation and Employers Liability Insurance
The Contractor shall keep in force during the life of
the Contract the statutory Workers Compensation and Employer’s Liability
Insurance of $1,000,000 per accident for all of his employees to be engaged in
work on the project under the Contract and, in case any such work is sublet,
the Contractor shall require the subcontractor similarly to provide Workers
Compensation and Employer’s Liability Insurance for all of the latter's
employees to be engaged in such work.
·
Commercial General Liability Insurance
This insurance must be written on an
"occurrence" basis, responding to claims arising out of occurrences that
take place during the policy period. The
Commissioners of Leonardtown are to be included as an additional insured. The commercial general liability form should
provide limits of at least the following:
$1,000,000 for each occurrence of bodily injury and
property damage,
$2,000,000 annual aggregate.
·
Automobile Liability Insurance
This insurance should apply to any auto, including all
owned, hired, and non-owned vehicles, to a combined single limit of at least
$1,000,000 for each accident. Any statutorily required "No-Fault"
benefits and uninsured/underinsured motorist coverage should be included.
A pre-bid conference is scheduled
for 9:00 a.m., April 15, 2025, at the Town Hall, 22670 Washington Street. You
should familiarize yourself with the sites by using the attached map prior to
the pre-bid conference.
Sealed bids, addressed to the Procurement
Manager, will be received at the Town Hall until 10:00 a.m., May 1, 2025, and
then the bids will be publicly opened and read. It is anticipated that the
contract will be awarded on May 12, 2025, at the monthly Town Council meeting.
Though price is the primary consideration, the Town is not obligated to accept
the lowest bid.
You can find the Scope of Grass Cutting Services on the Towns website https://leonardtown.somd.com/ under:
https://leonardtown.somd.com/government/RequestForProposal.htm
