LAWN MAINTENANCE
BID INFORMATION
NOTICE TO INTERESTED BIDDERS
Attached are the descriptions of those locations that require grass-cutting and miscellaneous maintenance. Each description includes an anticipated work schedule that only serves as a guide in helping you prepare the bid. The actual work schedule will most likely vary due to the uncertainty of the weather conditions. The Town does not require grass clippings to be bagged unless specified, but the successful bidder shall take care to remove large clumps of grass and sweep walkways in order to maintain a neat appearance. The use of mulching mowers is acceptable.
Over the life of the contract, various areas may be landscaped or lawns may be reseeded separately from this contract. If that occurs, the contract payments will be renegotiated for the particular parcel due to the lawn or landscaped areas being enlarged or reduced or due to the mowing schedule being suspended while new grass is established. Therefore, it is required that bids be submitted by parcel in order to establish a basis for these negotiations.
Please use the attached bid form when submitting your bid. The bid should be prepared on a yearly job basis by parcel, not an hourly basis. The successful bidder shall be awarded a 36-month contract beginning July 1, 2025, and ending June 30, 2028, with two one-year options. The option years will be negotiated by March 31, 2028, and March 31, 2029.
Bidders must submit a list of references.
The Contractor shall maintain and keep in force during
the term of this Contract and throughout any extension thereof the following
types of insurance in at least the limits specified below. All insurance policies must be from insurers
authorized to conduct business within the State of
· Workers Compensation and Employers Liability Insurance
The Contractor shall keep in force during the life of the Contract the statutory Workers Compensation and Employer’s Liability Insurance of $1,000,000 per accident for all of his employees to be engaged in work on the project under the Contract and, in case any such work is sublet, the Contractor shall require the subcontractor similarly to provide Workers Compensation and Employer’s Liability Insurance for all of the latter's employees to be engaged in such work.
· Commercial General Liability Insurance
This insurance must be written on an "occurrence" basis, responding to claims arising out of occurrences that take place during the policy period. The Commissioners of Leonardtown are to be included as an additional insured. The commercial general liability form should provide limits of at least the following:
$1,000,000 for each occurrence of bodily injury and
property damage,
$2,000,000 annual aggregate.
· Automobile Liability Insurance
This insurance should apply to any auto, including all owned, hired, and non-owned vehicles, to a combined single limit of at least $1,000,000 for each accident. Any statutorily required "No-Fault" benefits and uninsured/underinsured motorist coverage should be included.
A pre-bid conference is scheduled for 9:00 a.m., April 15, 2025, at the Town Hall, 22670 Washington Street. You should familiarize yourself with the sites by using the attached map prior to the pre-bid conference.
Sealed bids, addressed to the Procurement
Manager, will be received at the Town Hall until 10:00 a.m., May 1, 2025, and
then the bids will be publicly opened and read. It is anticipated that the
contract will be awarded on May 12, 2025, at the monthly Town Council meeting.
Though price is the primary consideration, the Town is not obligated to accept
the lowest bid.
You can find the Scope of Grass Cutting Services on the Towns website https://leonardtown.somd.com/ under:
https://leonardtown.somd.com/government/RequestForProposal.htm
